Leiden Convention Bureau launches Leiden Booking Service

Leiden Convention Bureau (LCB) is introducing an innovative service to simplify accommodation booking for conference organisers hosting events in Leiden. With the new Leiden Booking Service, participants can reserve hotel rooms quickly and effortlessly. Tailored for multi-day international conferences, this service offers transparent, convenient and reliable rates, making the booking process seamless for all. 

Leiden Booking Service (LBS)

Leiden Booking Service provides conference planners with a dedicated platform to manage hotel ac-commodations for their participants. Through a collaboration between Leiden Convention Bureau (LCB), local hotels and Lennon Servi­ces – a specialist in hotel contracting with an established booking system – conference organisers gain access to guaranteed room availa­bility at fair, fixed rates, with no hidden fees. This ensures a smooth, reliable experience from initial inquiry to final room confirmation. 

With over 100 events and conferences ­hosted in Leiden each year, this new service offers organi­sers a streamlined solution to secure quality accommodations for their participants, without the complexity of managing bookings. By handling all lodging needs, Leiden Booking Service allows organisers to focus on the content and logistics of their conference, confident that partici­pants’ accommodations are expertly managed.

Key benefits

1. Reliability and transparency Leiden Booking Service offers complete transparency, allow­ing conference planners to monitor every step of the process - from room availability to pricing. Partner hotels fully support this ­service, and there are no hidden fees for either organisers or participants. Clear rates and condi­tions give planners confidence and peace of mind when using this service.
2. Best price guarantee A major benefit of Leiden Booking Service is its best price guarantee. 
   By partnering directly with hotels in Leiden and surrounding areas, the service provides fixed, fair rates, ensuring participants can book ­comfortable accommodations at competitive prices without the need to search for hotels on their own. Flexible cancellation policies offer added reassurance in case of last-minute changes.
3. Tailor-made solutions The booking module is fully customisable, allowing for seamless integration into the conference’s communication or registration process. Participants can book accommodations through a tailormade booking website, designed to match the conference’s branding. This customisation ensures a consistent and professional look, simplifying communication and creating a smooth experience for attendees.
4. Independent and objective service Leiden Convention Bureau (LCB) is an independent non-profit organisation dedicated to promoting Leiden as a premier scientific conference city. LCB operates Leiden Booking Service with the sole interests of organisers and participants in mind and without any commercial interests. Rates are transparent, with no added costs for conference organisers or attendees.

How Leiden Booking Service works

Using Leiden Booking Service (LBS) is a straightforward, efficient process.

1. Submit a request Conference organisers contact LBS with their accommodation requirements, either directly or through a referral.
2. Receive information LBS provides an overview of available hotels, including rates and conditions.
3. Request to hotels LBS coordinates with hotels to secure rooms that match the requested dates and conditions.
4. Custom booking website Once the hotels have been selected, a customised booking website is created, completely in the look and feel of the conference. Participants can book and pay for rooms directly on this site.
5. Booking confirmation Participants receive booking confirmations, and organisers have access to an up-to-date overview of all reservations.

This centralised platform not only simplifies the booking process but also relieves organisers from managing participant hotel reservations. Leiden Booking Service handles everything ­professionally and efficiently.

Leiden: City of Science

Leiden, a historic city with a vibrant cultural heritage, is renowned for its prestigious university and cutting-edge academic infrastructure. Thanks to its central location, excellent accessibility, and unique selection of hotels, museums, restaurants, and attractions, the city welcomes numerous international conferences and events each year. With the introduction of Leiden Booking Service, Leiden Convention Bureau (LCB) is enhancing the city’s appeal as a ­premier conference destination, providing not only organisational support but also fully managing accommodation logistics.

Future growth 

Initially, Leiden Booking Service will focus on securing hotel accommodations for multi-day international conferences in the city. The ­service will continue to evolve with user feedback, and additional features will be introduced soon. Future enhancements may include options for booking local restaurants, museum tickets, tourist attractions, and transportation, allowing conference participants to extend their stay and experience all that Leiden has to offer.

Interested in learning more?

To find out more about Leiden Booking Service, reach out to Leiden Convention Bureau team by phone or email.
Leiden Booking Service – Your trusted partner for reliable, affordable, and comfortable accommodations for conference participants.

www.leidenconventionbureau.nl/en/plan-your-event